Helping Hands Community Project

An accessible, sensory outdoor space for a local organisation providing care, respite and support in their community.

In recognition of the important role played by respite centres, hospices and other community provisions, WellChild wants to transform an outdoor space for an organisation which is providing exceptional care and support to children, young people and families in their area. We want to create a safe, accessible, sensory outdoor space to promote play, independence, mobility, access to nature, socialisation and relaxation.

Could your organisation benefit from a Helping Hand? We would work with you to redesign your outdoor space, and bring together a fantastic team of volunteers to transform it in just three days in the summer of 2020. Apply now using the application form below.

In 2019 we transformed the garden at Willows Lull in Scarborough. Have a look at some of the photos below.

"Willows Lull’s Team want to say a huge thank you to everyone involved in the garden makeover… You are all amazing."

Willows Lull team

Before you start your application please ensure that you have read the Eligibility Criteria and Important Information sections below. If you have any questions please contact the WellChild Helping Hands Team on 01242 548 764 or email

Eligibility Criteria

In order to be eligible to apply, the organisation must:

  • Be a respite centre, hospice or other community provision offering either day or overnight care.
  • Provide continuing support for children and young people, aged between 1 and 18 years, living with serious long-term illness or disability and complex health needs.
  • Be located in one of the following counties:
    • Gloucestershire
    • Herefordshire
    • Worcestershire
    • Warwickshire
    • Oxfordshire
    • Wiltshire
  • Have an outdoor space on land which is owned by the organisation, or that they have full permission to use and make alterations to, that is suitable to be made into a safe, accessible, sensory space.
  • Be able to demonstrate how this space could benefit the children and young people they support.

Important Information

  • The application must be completed by someone who works for the organisation.
  • Please note that we work with corporate volunteers who provide the manpower – these volunteers are enthusiastic and work under our close guidance and supervision, however they are not skilled tradespeople, such as landscapers.
  • The work required must be suitable for unskilled volunteers, please note that this means we will not be able to undertake certain tasks such as brick work, retaining walls or large areas of concrete or slabs
  • We will have a limited budget to spend on materials so it may be that we cannot deliver everything you ask for on your application. If that is the case then we will discuss with you how best to prioritise your requirements.
  • We will not be able to consider an application if the space is currently overgrown or requires a lot of work to clear, if there is currently other building work taking place in the area, or if it is not going to be possible to create a safe and suitable space.
  • We are unable to consider requests solely for the provision of equipment.

Helping Hands Community Project Application

Please complete the online application form below, answering each question fully and including as much information as possible. Please also submit clear photographs of the outdoor space that needs the transformation.

Ensure that you have fully read the Eligibility Criteria and Important Information sections above before you begin your application. The deadline for submitting an application is Tuesday 14th April 2020.

If you are unsure whether your organisation meets the required criteria or have any questions please contact the WellChild Helping Hands Team on 01242 548 764 or email

Please note you will not be able to save your progress and come back to the application form at a later date, so make sure you have everything you need before you get started:

  • Details of the main contact for the organisation and permission to share them with us
  • A minimum of 6 clear colour photographs of the outdoor space you are applying for help with
  • Allow around 45 minutes to complete the form fully – there are 6 sections in total


  • The deadline for submitting an application is Tuesday 14th April 2020
  • Once you have submitted the application a member of the WellChild Helping Hands Team will be in touch to confirm that it has been received, and to ask any additional questions if needed.
  • If the application meets all of the required criteria a member of the WellChild Helping Hands Team will be in touch to arrange a visit, to take a look at the space and discuss the application in more detail.
  • The Helping Hands Committee will meet in May 2020 to decide which organisation has been successful. We will contact everyone who has applied with the outcome as soon as we can.
  • If your organisation is successful we hope to carry out the work in August 2020.

Photography guidance notes

In order for us to assess your application, it is really important that the photographs you provide give a good understanding of how the outdoor space looks, the size and how it is accessed. The photographs must be clear and in colour.

Tip: Never point the camera at the floor. Take your photographs from at least waist height.

  1. Stand with your back to the building and take a picture of the furthest boundary. You might need to take a second picture halfway down.
  2. Stand at the furthest boundary and take a picture towards the building – showing the back of the building to give a sense of scale.
  3. Stand halfway down between the building and the furthest boundary, close to one side and take a picture towards the other side.
  4. Now swap sides and do the same again. This will give us an idea of the width of the spaces and what the boundary fences are like.
  5. Take a picture of the area directly outside the building. This will show doorways, steps, access points and drains that need to be considered.
  6. Take a clear photograph of the access into the space for volunteers and building materials, for example a side gate or passageway. If the only access is through the building please take a photograph of the front access.