WellChild Awards Judging Panel Agreement

Benefit: Providing an engaging, inspiring, and meaningful experience for all who support WellChild.
• Strong governance: Implementing robust policies, procedures and risk assessments to ensure extremely high standards of safety.
• Protecting your privacy: we will always respect your rights and choices when collecting and using your personal information. We promise to never sell or swap your data and to keep your information safe – to see more about this see our privacy policy here.
• Continuous improvement: we actively encourage you to feedback positive experiences as well as suggestions for improvement which may benefit future projects.
• Meaningful communication: Ensuring that any problems or complaints are dealt with fairly and promptly and resolved wherever possible.

As a volunteer member of the panel for WellChild we ask you to agree and declare that:

• To process information and nominations as directed by the data controller, WellChild.
• To process information in line with UK GDPR and the Data Protection Act 2018.*
• I agree not to share any information about nominations outside of judging panels.
• I agree to keep the confidential information including sensitive medical information secure and not to disclose it to any third party
• I agree to delete information and nominations from my email/systems as soon as judging is complete.
• I agree to inform WellChild if there are any conflicts of interest with a nomination and the individual nominated/their nominator.
• I agree to only process the data of nominations by assessing for award eligibility.
• I understand that data cannot be forwarded to any other email accounts, printed or viewed by any other person without prior WellChild agreement.
• I agree to follow the guidance and instructions given by the WellChild members of staff, including any health and safety protocols as laid out.
• To treat everyone with respect and behave appropriately when supporting WellChild.
• To not discriminate any nomination based on any protected characteristics as defined in the Equality Act 2010.*
• To adhere to Article 6 of UK GDPR and Article 9 of the UK GDPR which class all health and care data as ‘special category’ and must be protected due to the sensitive and private nature of the information
• To follow WellChild guidance on safeguarding vulnerable adults and children. Please take the time to familiarise yourself with the WellChild Safeguarding Policy & Procedure which can be found via the following link: wellchild.org.uk/safeguarding . If I have a safeguarding concern I will let a member of WellChild staff know who will then deal with the concern.
• I declare that I have not been;
• cautioned or convicted of any offence relating to children or young people; and/or
• Subject to any disciplinary action or sanction relating to children* (this means if your name is on the Sex Offenders Register or you are otherwise known to the police or any Local Authority Social Services Department, or any employer, as being an actual or potential risk to children).

WellChild intends to disclose information (the Confidential Information) to the Panel member for the purpose of discussing judging for the WellChild Awards 2024 nominations.

• The panel member undertakes not to use the Confidential Information for any purpose except the Purpose of Awards Judging.
• The panel member undertakes to keep the Confidential Information secure and not to disclose it to any third party.
• This agreement is not a contract of employment. You are not an agent, representative or employee of WellChild, nor do you have any authority or right to represent yourself as working for WellChild.
• WellChild shall not be liable for any accident, loss, damage, injury, cost or claim whatsoever arising from any panel member nor will it be liable for any claims arising out of any act or omission by any beneficiary family, unless arising from WellChild’s negligence.
• See our privacy policy here. Should any of your information change, please let us know by emailing [email protected]. Should any of your information change, please let us know by emailing [email protected]